Cluj-Napoca

Office Administrator

As part of Altom’s team, you can create a new culture in the software testing industry and positively impact its world. It’s challenging, but exciting! We offer a warm environment, flexible to your needs and interests, where collaboration is key.

At Altom, we value the Office Administrator, as they have a crucial role in overseeing the administrative duties, ensuring that the office operates efficiently and smoothly. They are also involved in important financial activities and work closely with the HR department (offering but also receiving support).

Your key responsibilities

Administrative tasks:

  • Coordinate office activities to make sure that the office operates efficiently
  • Control of office tidiness and availability of all necessary stationery, supplies and materials, including coffee, and place orders when necessary
  • Control of office maintenance (electricity, plumbing, heating, etc)
  • Work together with the CEO (administrator) and the HR colleague
  • Manage phone calls and correspondence (e-mail, letters, packages, etc.)
  • Manage business travels for your colleagues
  • Maintain the relationship with the company’s clients and suppliers
  • Analyze offers, select service providers, and negotiate contracts with providers
  • Maintain the provider’s or client’s contract records
  • Organize the office budget and manage records of office expenses and costs
  • Be part of the event planning team
  • Fulfill ad-hoc tasks

Financial tasks:

  • Have good knowledge of basic accounting principles
  • Keep in touch and work closely with the accounting company
  • Keep in touch with the bank and the state institutions
  • Issue monthly invoices
  • Manage payments and bank transactions
  • Prepare expense accounts
  • Prepare financial documents and send them to the accounting company
  • Analyze and interpret monthly accounting reports from the accounting company

The candidate who would best fit our team has

  • Minimum 1-2 years of experience in a similar position
  • Good organizational and time management skills
  • Attention to detail
  • Communication skills, both verbal and in writing
  • Strategic thinking with the ability to resolve issues
  • Openness to continuous learning
  • Familiarity with office management procedures and basic accounting principles
  • Very good knowledge of the English language, both spoken and written
  • Good knowledge of MS Office, Google Suite, including email and spreadsheets

Apply